Notion vs OneNote (2024): Which Instrument Ought to You Use? – Uplaza

Notion and OneNote are two main digital note-taking functions that supply job and undertaking administration capabilities. Each functions might help you seize concepts, manage info, and observe duties.

Whereas they’ve some similarities, there are some key variations that make every higher fitted to particular use instances. On this article, we spotlight every software program’s execs, cons, standout options, and pricing. We additionally share some ideas that will help you select between Notion and OneNote.

Notion vs OneNote: Comparability desk

Options	Notion	OneNote
Beginning worth (billed yearly	$10 per consumer per thirty days	$6 per consumer per thirty days
Without end free model	Sure	Sure
Be aware-taking	Sure	Sure
OCR	No	Sure
Venture administration	Sure	No
Pre-built templates	Sure	Restricted

Notion vs OneNote: Pricing

Notion and OneNote each provide ceaselessly free variations along with paid variations. Notion’s pricing is extra geared towards companies, providing three paid pricing plans, together with an enterprise tier. In the meantime, OneNote is bundled with most Microsoft subscriptions, together with each private and enterprise plans.

It’s a bit troublesome to match their pricing plans straight since Microsoft bundles collectively so many instruments and Notion is extra of a standalone answer, however I’ve listed the pricing particulars under to assist you decide.

Notion pricing

Notion presents 4 pricing tiers:

• Free: This ceaselessly free plan prices $0 and means that you can add recordsdata as much as 5 MB and presents a 7-day web page historical past.
• Plus: This plan prices $10 per consumer per thirty days billed yearly or $12 per consumer per thirty days billed month-to-month. It means that you can add limitless recordsdata and presents a 30-day web page historical past.
• Enterprise: This plan prices $15 per consumer per thirty days billed yearly or $18 per consumer per thirty days billed month-to-month. It means that you can add limitless recordsdata and presents a 90-day web page historical past.
• Enterprise: This plan requires a customized pricing quote from the gross sales workforce and consists of further options akin to limitless workspaces and limitless extensions.

The elective Notion AI prices $8 per consumer per thirty days billed yearly, or $10 per consumer per thirty days billed month-to-month. A trial of the Marketing strategy and a demo or trial of the Enterprise plan can be found upon request.

For extra info, learn our full Notion overview and take a look at our checklist of Notion alternate options.

OneNote pricing

OneNote is accessible to obtain without cost on any system. You do want a Microsoft account with a view to use the OneNote app, however it doesn’t must be a paid subscription. Nevertheless, a paid Microsoft 365 or Microsoft Enterprise subscription will get you entry to extra OneNote options, akin to stickers and the power to retailer recordsdata domestically on Home windows units.

The costs for private Microsoft 365 subscriptions are as follows:

• Microsoft 365 Private: $6.99 per thirty days or $69.99 for your complete 12 months.
• Microsoft 365 Household: $9.99 per thirty days or $99.99 for your complete 12 months.

There are 4 enterprise plans accessible for employers to select from:

• Microsoft 365 Enterprise Fundamental: $6 per consumer per thirty days billed yearly or $7.20 per consumer per thirty days billed month-to-month.
• Microsoft 365 Enterprise Customary: $12.50 per consumer per thirty days billed yearly or $15.00 per consumer per thirty days billed month-to-month.
• Microsoft 365 Enterprise Premium: $22 per consumer per thirty days billed yearly or $26.40 per consumer per thirty days billed month-to-month.
• Microsoft 365 Apps for Enterprise: $8.25 per consumer per thirty days billed yearly or $9.90 per consumer per thirty days billed month-to-month.

For extra info, learn our full OneNote overview or take a look at our OneNote Insider’s Information.

Notion vs OneNote: Characteristic comparability

Be aware taking

Winner: OneNote

Each software program have excellent note-taking capabilities, together with a number of note-taking choices akin to audio and internet clippings. Nevertheless, they differ within the finer particulars. Whereas I feel that OneNote presents higher free-form note-taking for people, Notion gives a greater construction for organizing notes and collaborating with others.

A key benefit of OneNote is its optical character recognition (OCR) capabilities, which permit it to learn textual content from photos. Which means while you add paperwork with photos into OneNote, it might learn the textual content within the photos to create an editable and searchable doc. Notion doesn’t at the moment provide OCR, and it’s actually one of many platform’s most blatant omissions.

Pre-built templates

Winner: Notion

Notion presents a much more intensive vary of pre-built templates to assist groups get began. This consists of templates for undertaking roadmaps and checklists, along with fundamental be aware taking. If not one of the current templates meet your wants, you may also create, customise, and share your personal templates from scratch.

OneNote presents fundamental templates and likewise permits customers to create their very own templates; nevertheless, this characteristic in OneNote is considerably restricted in comparison with Notion.

Activity and undertaking administration

Winner: Notion

OneNote is appropriate for fundamental job administration, akin to creating job lists, setting reminders, and assigning duties. Nevertheless, its deal with note-taking implies that the platform isn’t sturdy sufficient for something greater than restricted job administration, and I positively wouldn’t advocate it for undertaking administration. In distinction, Notion presents a variety of job and undertaking administration instruments, together with kanban boards, undertaking monitoring, and a number of undertaking views.

Remember the fact that each Notion and OneNote are lacking some core undertaking administration options, akin to Gantt charts and workflow automation. If that’s what you want, I counsel trying out our undertaking administration software program overview for different platforms that may higher suit your workflow necessities.

Information base and studying content material

Winner: Notion

With Notion, customers get entry to a extra complete information base and studying heart, which incorporates common webinars and lots of of useful articles. There may be additionally a vibrant neighborhood discussion board that gives peer-to-peer assist.

Microsoft presents a devoted assist part for the OneNote app with consumer manuals, tutorials, and guides. There’s additionally a neighborhood discussion board for fundamental troubleshooting assist. Nevertheless, OneNote doesn’t provide the identical degree of data base and studying content material as Notion.

Safety

Winner: OneNote

Inside OneNote, customers can shield particular sections of notes with a password. This helps hold your info safe if you find yourself sharing notes with others. The part that’s protected won’t seem in any searches.

Notion doesn’t provide the instruments to password-protect particular sections of your notes. Nevertheless, it does can help you select who can entry totally different recordsdata.

Notion execs and cons

Execs of Notion

• Simple to collaborate with others on notes.
• Activity and undertaking administration instruments accessible.
• Many pre-built templates accessible.
• Greater than 90 integrations to select from.

Cons of Notion

• No OCR.
• Can’t password shield particular person notes.

OneNote execs and cons

Execs of OneNote

• Performs properly with the Microsoft ecosystem.
• Glorious for particular person note-taking.
• Can password shield particular person notes.
• Supply restricted OCR capabilities.

Cons of OneNote

• Information and studying assets are extra restricted.
• Fewer integrations than Notion.

Ought to your group use Notion or OneNote?

Select Notion if:

• It is advisable to collaborate with others on notes.
• You need many pre-built templates to select from.
• You want extra sturdy job and undertaking administration instruments.
• You need a number of assets for information and assist.

Select OneNote if:

• You already subscribe to a Microsoft paid plan.
• You might be principally in search of a note-taking app for particular person use.
• You need OCR capabilities.
• You need to have the ability to password shield particular person notes.

Evaluation methodology

To match Notion vs OneNote, I created free accounts with every service and examined them out for myself. I additionally consulted product documentation in addition to consumer opinions. Through the writing of this overview, I thought of options like be aware taking, templates, and job administration. I additionally thought of different elements, akin to pricing and buyer assist.

FAQ

Is Microsoft OneNote higher than Notion?

Microsoft OneNote is a superb choice without cost be aware taking, and it’s a better option than Notion if you’re already a Microsoft consumer. Nevertheless, Notion is a better option for groups that want collaboration options, job and undertaking administration, and extra integration choices.

Is something higher than OneNote?

OneNote is a be aware taking answer that gives a beneficiant free plan and is well-suited for particular person be aware taking. Nevertheless, it doesn’t have probably the most intuitive interface, and integrations are restricted. If OneNote doesn’t meet your standards, we advocate trying out alternate options like Notion, Evernote, and Obsidian.

Is Notion the perfect for note-taking?

Notion is a superb free choice for be aware taking. It additionally consists of extra instruments for undertaking and job administration. If Notion isn’t the right app in your wants, there are many different choices to discover, together with OneNote, Evernote, and Obsidian.